WCED School Admission Late Applications Closing Soon

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Thousands of parents submitted admission applications for Western Cape schools in 2025. However, many learners still require placements

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The Western Cape Education Department (WCED) received a record number of applications for Grade 1 and 8 learners for the 2025 academic year. While the official application period closed on Friday, 12 April 2024, parents who failed to apply during the application period can still submit a late application. 

The WCED received over 100 000 applications for Grade 1 and 8 placements. This represents a significant increase compared to the applications received last year.

Parents will begin receiving placement offers from 30 May 2024. However, it may take some time before all learners are placed. 

Parents who do not receive an offer on 30 May 2024 should not be disheartened: places always open up as parents confirm their final choices.

Late Applications 

The WCED said all applications received after the 12 April 2024 deadline are considered late and will only be processed after on-time applications. This means that the WCED late applications period is now open. 

Parents will still be able to capture late applications on the online system until 12 May 2024, but they will be flagged as late applications.

The late application period will close on 12 May 2024.

The WCED is cognisant that some circumstances may lead to parents requiring 2025 placement for their children after the completion of the late application period. The department encourages these parents to contact district education offices for assistance. 

Parents who relocate to the Western Cape after the late application window closes or those who did not apply earlier for any reason must contact their district office as soon as possible for assistance. The WCED encourages applying early to avoid any last-minute complications.

Applications For Other Grades 

The WCED said the application window for Grade R admissions and transfer requests for Grades 2-7 and 9-11 will be open from 1 August 2024 to 16 August 2024.

The window for Grade R applications and transfer requests for Grades 2 – 7 and 9 – 11 will run from 1 to 16 August 2024.

WCED Application Process 

Registration (if a new user)

Step 1: Visit the WCED online admissions website

Step 2: Click on "Parent Register".

Step 3: Read the Terms and Conditions carefully.

Step 4: Complete the registration form, including creating a password and answering security questions.

Step 5: Verify your registration through SMS.

Applying For Admission 

Step 1: Login

  • Enter your ID number and password.
  • Accept the notification on the screen.

Step 2: Create Parent/Guardian Profile

  • Complete all mandatory fields (marked with a red asterisk) for the primary parent/guardian.
  • Provide accurate contact information (phone numbers and addresses).
  • Save and return.

Step 3: Learner Application (For Grades 1 & 8 Only)

  • Click on "Learner Application".
  • Select the grade (1 or 8).
  • If the learner attended a WCED school/preschool, enter their ID/passport/Semus number. Otherwise, proceed with a new application.
  • Complete the learner profile, including the address (must be within Western Cape).
  • Provide details like reason for application (highest grade reached for Grade 8) and language of learning. 
  • Select any required programs (e.g., sports).

Step 4: Select Schools

  • Read the information about Focus Schools (with special admission criteria).
  • Search for schools by name, town, or type (e.g., Secondary School).
  • Add your chosen schools (up to 10). Rank the schools in order of preference (use the yellow block).

Step 5: Upload Documents

  • Upload scanned copies of certified documents (e.g., ID, proof of residence, report card). 

Step 6: Submit The Application

  • Read and accept the Declaration.
  • Apply. You will receive a confirmation and a learner CEMIS number.

After submitting the admission application parents can track the application status using the learner's CEMIS number. If your child is accepted, submit certified hard copies of documents to the school as instructed.

Suggested Article:

western cape school

As the 2024 school year is in full swing, provincial education departments will now commence with preparations for the 2025 school year. The Western Cape Education Department (WCED) has now announced the school admission application dates in the province for 2025.

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