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Project Coordinator

Submitted by Job Vacancies on Tue, 08/06/2021 - 22:13

Job purpose and objectives

Main purpose
To provide a support function to the Project team in terms of all the co-ordination / administrative functions within the Project and to consolidate and update the necessary documentation related to the Project. Action specific tasks on instruction and under supervision of relevant Project Manager.

Job objectives
Project Management:
• Capturing, uploading and maintaining required learner information on Learner Management System (LMS)
• Report on issue and risks to the Project Manager (PM) regarding class and host site attendance
• Order new training/ project supplies and materials prior to the start of each cluster within the required timeframes
• Learn about every aspect of each project the team is working work on
• Update changes made to projects as and when instructed by Project Manager (PM)
• Manage project schedules
• Communicate to learners about training dates and venues
• Monitor learners host site attendance
• File paperwork regularly

Project Implementation:
• Compile project plan with Project Manager (PM)
• Coordinate equipment use, activities, information and resources
• Ensure project files, learner files and all other learner documentation are of high quality and standard to pass internal and external moderations
• Arrange assessments after every cluster
• Arrange internal moderation for 50% of Portfolios of Evidence (POE’s)
• Book training venues
• Adhere to the Company’s Quality Management System (QMS)
• Adhere to the Company’s policies and procedures
• Perform any other reasonable request as directed by Senior Management
• Promote the Company and its training in a positive and professional manner
• Manage and mentor staff in a professional and effective manner
• Ensure high standards in the commencement, delivery and success of all training
• Build and maintain strong relationships with clients and learners to ensure return business
• Maintain the high standards of the Company

Project Completion:
• Arrange final internal moderation for 100% of POE’s
• Ensure client and learner information and documents are loaded to the system
• Set up project file, client e-folders, Leaner Manager System (LMS) and Monthly Client Feedback Report (MCFR)
• Upload learner detail and prepare spreadsheet for external moderation
• Ensure that learner results spreadsheets and achievements are sent to SETA Team
• Ensure that all project policies and processes are always adhered to

Administration Support:

• Liaise with functional support teams and adhere to service level agreements of:
o Quality Assurance during recruitment of learners
• Signing of learner agreements and obtaining supporting documents
• Assist with Learner administration processes:
• o Coordinate the onboarding and orientation of learners
• o Coordinate the attendance registers for workplace experience and training attendance, whilst addressing and managing any absences

• Coordinate remediation and ensure it is completed by Facilitators after each cluster assessment
• Preparation of POE’s and project files in preparation for Internal Moderation (IM) and External Moderation (EM)
• Build and maintain relationships with the learners through regular contact
• Monitor learner attendance, ensure required documentation is received according to Labour Conditions (e.g. leave forms)

Job Requirements

Minimum requirements

Knowledge and skills
• Ability to work independently
• Excellent communication skills
• Constant attention to detail and accuracy
• Planning and organising of activities
• Teamwork / Achieving with others / Results focused
• The ability to perform different tasks simultaneously
• The ability to remain self-motivated
• The ability to see tasks and projects through to completion
• The ability to work at a fast pace and to deadlines

Experience
• Minimum 2 – 3 years in similar role or industry
Qualification
• National Senior Certificate

Job Type
Contract
Company Name
Training Force
Contact Person
Tumelo Thuloane
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Job Location

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